NCBMP Meetings Code of Conduct

The National Coalition of Black Meeting Professionals (NCBMP) is committed to fostering a safe, productive, and welcoming environment for all meeting participants and NCBMP staff. This Code of Conduct applies to all participants, including but not limited to attendees, speakers, volunteers, industry partners, exhibitors, NCBMP staff, service providers, and others involved in NCBMP events. This Code also extends to all related events, including those sponsored by external organizations but held in conjunction with NCBMP events.

 

This Code of Conduct defines NCBMP’s expectations for participant behavior and the consequences of any unacceptable behavior. NCBMP is committed to ensuring equal opportunity and fair treatment for all. All participants are expected to treat each other with respect and consideration, adhere to venue rules, and report any violations of this Code, dangerous situations, or participants in distress to NCBMP staff.

 

 

Code of Ethical Conduct

• Be considerate, respectful, and collaborative.
• Refrain from demeaning, discriminatory, or harassing behavior and speech.
• Be mindful of your surroundings and your fellow participants. Alert NCBMP staff if you observe a dangerous or harassing situation or if someone appears to be in distress.

 

 

Unacceptable Conduct

Unacceptable behavior includes, but is not limited to:

• Intimidating, harassing, abusive, discriminatory, derogatory, or demeaning speech or actions by any participant in relation to the NCBMP meeting or related events. All participants deserve respectful treatment, regardless of their role or level of participation. Discussions involving differing viewpoints are encouraged but should be conducted respectfully and without personal attacks.
• Verbal or physical abuse, intimidation, or actions that annoy others or create disturbances that are disruptive, dangerous, or cause reasonable apprehension.
• Harassing behavior, including offensive comments related to gender, sexual orientation, disability, appearance, body size, race, religion, or national origin; inappropriate use of nudity or sexual images in presentations or event spaces; stalking; unwanted photography or recording; and any unwelcome physical or verbal contact or sexual attention.
• Disruptions during meetings or related events. Participants must comply with the instructions of moderators and NCBMP staff.

 

 

Additional Guidelines

Participants are also expected to comply with the following guidelines:

• Presentations should be free of promotional materials, special offers, job solicitations, product announcements, or service solicitations. NCBMP reserves the right to ban those who violate these guidelines.
• Direct selling of products or services by speakers, industry partners, or consultants in any NCBMP-sponsored spaces is prohibited.

 

 

Reporting Violations

• If you experience or witness behavior that violates this Code of Conduct, please promptly report it to: Info@ncbmp.org. Reporting will allow NCBMP to take any necessary actions to address the situation.

 

 

Consequences of Unacceptable Behavior

• Unacceptable behavior will not be tolerated at NCBMP events.
• Anyone asked to stop engaging in unacceptable behavior is expected to comply immediately. NCBMP reserves the right to take any action deemed necessary, including immediate removal from the event without warning or refund. NCBMP also reserves the right to ban attendance at future meetings, whether virtual or in person.
• All participants are expected to cooperate with any investigation conducted by NCBMP into reported violations. NCBMP may provide the reporting individual with information on the outcome of the investigation, including whether a violation was found and, at NCBMP’s discretion, any resulting sanctions, or corrective actions.